How To Write A Past Due Invoice Letter. Enforce late penalties from the first overdue invoice onward to set a precedent. You want to avoid insulting or shaming them for not paying you.
How to write a past due invoice letter. Mention of all previous attempts to collect, including the first collection letter original invoice due date The invoice number the date the invoice was issued the invoice due date the transaction payment terms the amount owed, including any late fees instructions for payment your phone number and contact information
The Second Collection Letter Should Include:
Dear [client], our records indicate that we haven’t received payment for [invoice number] in the amount of [invoice amount], which was due on [due date]. According to our records, invoice number <<strong>invoice</strong>_num>, issued on <<strong>invoice</strong>_date> for $<<strong>invoice</strong>_total. It's best practice to include a copy of the original invoice in.
Attach A Copy Of The Invoice.
The invoice number the date the invoice was issued the invoice due date the transaction payment terms the amount owed, including any late fees instructions for payment your phone number and contact information State why you are writing the letter. You would have to reference the invoice in your subject to grab the attention of the client almost immediately start the body of the letter politely by greeting the client, and then be friendly and polite with your words.
For Faster Payments, Hold The Invoice Conversation Right At The Start, Before You Do The Work.
State your reason for contacting them start your letter by addressing them by name and with a polite greeting. Politely introduce yourself and let them know the company, product or service that you are representing. The intention is to encourage quick payment.
Bring To The Reader’s Attention That Their Debt Payment Period Has Elapsed.
You want to avoid insulting or shaming them for not paying you. If it’s too late for that, don’t beat yourself up. As your account is now overdue, a late fee of x has been assessed.
Just Like Any Other Official Letter, Your Past Due Letter Should Equally Use An Official Greeting.
[invoice number] for [product/service] is past due. Also offer a copy of the invoice, as sometimes they do get lost or accidentally deleted. This past due invoice letter template shows the debtor's name, contact details, address, invoice number, and account number.
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